CONTACT CENTER | 10 MIN READ
How the Modern Healthcare IVR is Transforming Patient Experience While Reducing FTE Hours
The Days of “Normal Office Hours” are Over
During Monday-Friday business hours, many billing offices will take lunch hours off and leave promptly at 5 p.m. That forces patients to call during their work hours if they want to pay their medical bill. This isn’t just a problem for the patient, but hospitals and physicians as well.
High-deductible insurance policies create higher patient payment balances. So, the lack of flexible payment options (like self-service bill pay) could cost doctors and hospitals tens of thousands of dollars per year.
An IVR is a proven way for patients to take medical payments 24/7, and it has an incredible return on investment for healthcare providers. However, an Intelligent IVR is capable of so much more!
Deploying an “intelligent IVR” for Healthcare
Virtually all medical facilities save significant time, as well as costs by automating communication processes and utilizing electronic channels. It’s an effective alternative to solely relying on traditional paper methods.
Intelligent Interactive Voice Response (IVR) is a comprehensive multipurpose tool that simplifies hospital-patient communication. Patients interact with touchtone or verbal responses to find or input information by phone. Intelligent IVR works with your existing phone system by breaking specific business functions into a series of steps. That means you can deliver information to patients and allow them to make secure phone payments conveniently.
At a minimal cost, this solution:
- Expands “business hours” to 24x7x365
- Increases patient satisfaction
- Accelerates payments into the revenue cycle
Meanwhile, the patient can call you on their schedule instead of trying to call during business hours.
How an Intelligent Healthcare IVR Reduces Labor FTEs?
Intelligent IVR reduces both inbound and outbound calls to the office staff by up to 80%. It allows you to maximize efficiency while minimizing operating costs. With your newly-acquired free time, you can increase employee productivity and job satisfaction.
There will be some patients who want a more personal touch, but reaching a staff member is as simple as pressing a button.
Reduce Delinquencies and Missed Appointments
The Intelligent Messaging component of an Intelligent IVR can send:
- Payment notifications
- Prescription refill reminders
- Appointment scheduling messages
- Other time-sensitive voice messaging
These can be sent to thousands of patients all at once, and configuration takes just a few clicks. Before, such a process would take all day and several office personnel to accomplish this functionality. Now, it’s possible to set it up in minutes.
You can also combine Intelligent IVR with our text and email solutions. Intelligent IVR and Intelligent Messaging effortlessly connects your practice with patients using their preferred communication methods.
Get Patient Feedback Instantly with Post-Call IVR Surveys
The data will showcase feedback about:
- Customer service
- Wait times
- Quality of care
- Staff treatment of your patients
You’ll receive this data quickly and easily without pulling your staff away from their primary responsibilities.
Are Healthcare IVR Payments Secure?
Taking medical payments through a payment IVR is secure and HIPAA compliant. In fact, it’s much more secure than taking them over the phone with a person. Patient identity is verified using specific account details and information that only they would know. Once authenticated, a patient can make a credit, debit, or check payment over the phone. The transaction details are reported through the same payment gateway as other payment channels.
As a HIPAA HITRUST and PCI-DSS Level 1 vendor, all transactions made through Intelligent Contacts payment solutions have the highest level of data security. It’s important to note that if the you store data for future payments, it is done so by using tokenization. This means credit card data isn’t found within our solution, thus making it worthless to cybercriminals.
Is our Healthcare IVR compatible with your existing EMR/EHR practice management software?
Want to know more?
Whether you’re looking to upgrade one part of your billing process or the whole enchilada, we can help!
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